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TYPE:
Regular Board Meeting |
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DATE:
3/21/2022
TIME:
6:30 PM |
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LOCATION:
Board Room
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DETAILS:
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CALL TO ORDER at 5:30 p.m
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THE BOARD WILL MEET IN EXECUTIVE SESSION at 5:30 p.m. to discuss
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Student Discipline and Other Matters Concerning Individual Students – 5 ILCS 120/2(c)(9,10)
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The Appointment, Employment, or Dismissal of Employees – 5 ILCS 120/2(c)(1)
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Contract Negotiations – 5 ILCS 120/2(c)(2)
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Pending and Imminent Litigation – 5 ILCS 120/2(c)(11)
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Real Estate – 5 ILCS 120/2(c)(5,6)
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Security Procedures – 5 ILCS 120/2(c)(8)
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PLEDGE OF ALLEGIANCE
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3.1
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Pledge of Allegiance
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Info
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Summary:
I pledge allegiance to the Flag of the United States of America, and to the Republic for which it stands, one Nation under God, indivisible, with liberty and justice for all.
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SUPERINTENDENT'S REPORT
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6.1
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Superintendent's Report
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Info
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Summary:
The Superintendent will provide and overview of possible site selection for a new south side elementary school and the acreage and features that are required. Additionally, in order to provide the most optimal space for students in District 186, we will discuss the possible inclusion of Southern View into the new elementary school that already calls for Hazel Dell and Laketown to merge as a part of our Our Schools Our Future Facilities Plan.
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PRESENTATIONS TO THE BOARD
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9.1
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Draft Options for Reapportioned Sub-District Maps
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Info
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Summary:
The staff of the Springfield-Sangamon County Regional Planning Commission was retained to reapportion Springfield Public School District 186 sub-districts based on the 2020 Census.
The Planning Commission will present the draft options for the reapportioned sub-district maps.
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CONSENT ACTION ITEMS
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Action
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11.1
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Approval of Consent Action Items
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Action
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Summary:
Approval of consent action items as listed in the agenda.
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Resolution:
The Superintendent recommends approval of the consent action items 11.2 through 11.8 as described in the corresponding resolutions.
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11.2
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Approval of the Minutes of the Executive Session and the Regular Meeting of March 8, 2022
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Action
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Resolution:
WHEREAS, the Board of Education of Springfield School District 186 reviews the minutes of the regular session and the executive session of the previous Board Meetings; and
WHEREAS, copies of these sets of minutes were distributed to the Board in the board packet prior to this meeting;
NOW THEREFORE BE IT RESOLVED that the Board of Education approves the aforementioned set of regular session and executive session minutes and directs the Secretary to include them in the official records of the Board of Education meetings.
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11.5
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Declaration of Surplus Property
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Action
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Resolution:
BE IT RESOLVED to declare the above items on this document as surplus materials and to be sold or disposed.
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11.6
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Approval of a Consultant Agreement with Midwest PBIS Network
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Action
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Summary:
The Midwest PBIS Network will provide training opportunities for the Tier 1 and Tier 2 BBSS teams at each of our schools. Tier 1 training leads teams through examining and making modifications to the areas of: (a) teaching school-wide expectations, (b) acknowledging appropriate behavior, (c) correcting errors, and (d) requesting assistance. Tier 1 systems provide support to all students in our schools.
Tier 2 team training is designed to help teams and schools develop the capacity for an effective and efficient continuum of Tier 2 supports for youth. School teams will be supported in the establishment of a Secondary Systems Planning Team, learning how to use universal data to identify groups of students in need of Tier II support. Tier 2 systems support students in the school who need more support in addition to the Tier 1 system teaching and support provided by school staff.
The Midwest PBIS Network supports the implementation of Positive Behavior Interventions and Supports (PBIS) in state, local, and community agencies throughout the Midwest. The Network is committed to building capacity of schools to prevent problem behaviors, promote positive school culture, and to evaluate the impact on both social and academic success of all youth, including those with the highest level of need.
The training will consist of 6 days of training in June and August.
Funding: Title II
Cost: $400 per hour for a total of $16,800 plus mileage
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Funding:
Title II
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Resolution:
WHEREAS, Springfield Public School District 186 is constantly looking for ways to improve the knowledge of the staff; and
WHEREAS, Midwest PBIS Network is prepared to present to the BBSS staff to support the capacity of schools to prevent problem behaviors, promote positive school culture, and to evaluate the impact on both social and academic success of all youth, including those with the highest level of need; and
WHEREAS, PBIS’s consultant services are completely reimbursable through Title II funds;
NOW THEREFORE BE IT RESOLVED that the Board of Education approves Midwest PBIS Network consultants to conduct training for BBSS staff at $400 per hour for a total of $16,800 plus mileage.
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11.7
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Approval of a Resolution Regarding Membership in the Illinois High School Association
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Action
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Resolution:
BE IT RESOLVED that the Board of Education approves the renewal of membership in the Illinois High School Association (IHSA) for Lanphier High School, Southeast High School and Springfield High School at a cost not to exceed $1,000 per high school to be paid from the athletic funds at each school; and
BE IT FURTHER RESOLVED that the Board adopts the Constitution, By-laws, Terms and Conditions, and Administrative Procedures, Guidelines and Policies of the IHSA.
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11.8
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Approval of a Cooperative Team Sponsorship
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Action
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Resolution:
BE IT RESOLVED that the Board of Education approves the cooperative team sponsorship between Lanphier High School, Southeast High School, and Springfield High School for Esports for the 2021-2022 and 2022-2023 seasons.
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ROLL CALL ACTION ITEMS
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12.2
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Approval of a Resolution for Reduction in Force of Non-Certified Personnel
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Action
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Resolution:
The Superintendent recommends adoption of the following resolution:
WHEREAS, current and projected financial circumstances of the District necessitate reduction in the number of non-certified personnel employed by the Board;
NOW THEREFORE BE IT RESOLVED that the Board hereby honorably dismisses non-certified personnel as presented for the reason of economic necessity, such honorable dismissal to take effect upon the expiration of the present school term unless otherwise indicated:
The President and Secretary of the Board are hereby authorized and instructed to so notify such personnel by notice substantially in the form of Exhibit ‘A’ as attached hereto and made part hereof.
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12.3
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Approval of a Resolution for Reduction in Force of Lawrence Education Non-Certified Personnel – Part I
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Action
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Resolution:
The Superintendent recommends adoption of the following resolution:
WHEREAS, current and projected financial circumstances of the District necessitate reduction in the number of Lawrence Education Center non-certified personnel employed by the Board; and
WHEREAS, grant funding for the Lawrence Education Center program fluctuates from year to year and is therefore unreliable as a revenue stream to the District;
NOW THEREFORE BE IT RESOLVED that the Board hereby honorably dismisses Lawrence Education Center non-certified personnel as presented for the reason of economic necessity, such honorable dismissal to take effect upon the expiration of the present school term unless otherwise indicated:
The President and Secretary of the Board are hereby authorized and instructed to so notify such personnel by notice substantially in the form of Exhibit ‘A’ as attached hereto and made part hereof.
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12.4
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Approval of a Resolution for Reduction in Force of Lawrence Education Non-Certified Personnel – Part II
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Action
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Resolution:
The Superintendent recommends adoption of the following resolution:
WHEREAS, current and projected financial circumstances of the District necessitate reduction in the number of Lawrence Education Center non-certified personnel employed by the Board; and
WHEREAS, grant funding for the Lawrence Education Center program fluctuates from year to year and is therefore unreliable as a revenue stream to the District;
NOW THEREFORE BE IT RESOLVED that the Board hereby honorably dismisses Lawrence Education Center non-certified personnel as presented for the reason of economic necessity, such honorable dismissal to take effect upon the expiration of the present school term unless otherwise indicated:
The President and Secretary of the Board are hereby authorized and instructed to so notify such personnel by notice substantially in the form of Exhibit ‘A’ as attached hereto and made part hereof.
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12.5
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Approval of the Purchase of a Weapons Detection System
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Action
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Summary:
The following is included in the purchase of the CEIA Weapons Detection Systems:
Lanphier High School - 3 Opengate Systems - $12,360 per unit
Southeast High School - 3 Opengate Systems - $12,360 per unit
Springfield High School - 3 Opengate Systems - $12,360 per unit
Douglas Alternative School - 2 PMD Systems - $4,600 per unit
Lawrence Education Center/Springfield Learning Academy - 1 PMD System - $4,600
The purchase also includes the necessary batteries for each system and test kits.
Installation and training is included in the total cost.
Total Cost - $131,000
Delivery, installation, and training is expected to take approximately 2-6 weeks after an order is placed.
System options for middle schools will be considered at a future Board of Education meeting for installation prior to the 2022-2023 school year.
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Resolution:
WHEREAS, Springfield Public School District 186 issued a Request for Proposal (RFP) for weapons detection systems; and
WHEREAS, CEIA's proposal was selected by District representatives;
NOW THEREFORE BE IT RESOLVED that the Board of Education approves the purchase of the Opengate system for the three high schools and PMD detectors for the alternative schools at a total cost of $131,000.
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12.6
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Approval of a Change Order for Dubois Elementary School
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Action
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Funding:
Construction Project Bond Fund
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Resolution:
The Superintendent recommends adoption of the following resolution:
WHEREAS, the Board of Education has previously approved a Bid from the below listed contractor for the location listed below; and
WHEREAS, the Architect for such project has recommended approval of a change order which complies with the applicable provisions of Chapters 122 and 38 of the Illinois Revised Statutes; and
WHEREAS, sufficient funds exist to provide payment for the additional requested change in this contract;
NOW THEREFORE BE IT RESOLVED that the Board of Education approves the following Change Order and directs the Superintendent to execute the necessary documents on behalf of the Board.
Location: Dubois Elementary School
Change Order: #7
Amount: $13,102.72
Contractor: Evans Construction
Provide structural support to existing deteriorated lintels above the doors accessing the new addition.
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12.7
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Approval of Travel to AVID Conference for Erica Austin
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Action
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Resolution:
That the Board of Education approves travel expenses as follows for Erica Austin to attend the AVID conference from July 26-28, 2022:
Registration – $875.00
Transportation – $650.00
Hotel – $910.00
Meals – $120.00
Miscellaneous (shuttle, luggage) – $50.00
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12.8
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Student Discipline
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Action
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Resolution:
That the Board approves the student discipline as discussed in Executive Session and summarized by the Superintendent.
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ANNOUNCEMENTS
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13.2
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Upcoming District Events
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Info
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Summary:
March 21-25 – No School – Spring Break
April 7-22 – No School for Balanced Calendar – Spring Break
April 15 & 18 – No School – Holiday
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